Effective Date: January 1, 2025

AI Transform (“we,” “our,” or “us”) is committed to protecting your personal data and privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information in compliance with applicable laws, including the EU General Data Protection Regulation (GDPR), UK GDPR, the ePrivacy Directive, the California Consumer Privacy Act as amended by the CPRA (CCPA/CPRA), the Virginia Consumer Data Protection Act (VCDPA), the Colorado Privacy Act (CPA), and other relevant U.S. state and international privacy laws.

By using our website, platforms, or services, you consent to the practices described in this Privacy Policy.

1. Information We Collect
We may collect the following categories of personal data:

• Identifiers (e.g., name, email address, phone number, IP address).

• Professional Information (e.g., company name, role, preferences).

• Usage Data (e.g., browsing behavior, device information, log data, cookies).

• Transaction Data (e.g., billing information if you purchase services).

• Sensitive Data (only if strictly necessary, with explicit consent, such as authentication or security information).

We do not knowingly collect personal data from children under 16.
2. How We Use Your Information
We process your data only where legally permitted, including:

• Performance of a Contract – to provide requested services and customer support.

• Legitimate Interests – to improve services, secure systems, and enhance user experience.

• Consent – for marketing communications, cookies, and analytics (where required).

• Legal Obligations – to comply with laws, regulations, or lawful government requests.

3. Sharing and Disclosure
We do not sell personal data. We may share your information with:

• Service Providers – IT, hosting, analytics, payment processors.

• Business Transfers – in mergers, acquisitions, or restructuring.

• Legal Compliance – where required by law or to protect rights, safety, and security.

International transfers of data are made under EU Standard Contractual Clauses (SCCs), UK IDTA, or other legally recognized safeguards.
4. Your Privacy Rights
Depending on your jurisdiction, you may have the right to:

• Access, correct, or delete your personal data.

• Request data portability.

• Restrict or object to processing.

• Withdraw consent at any time.

• Opt out of targeted advertising and sale/sharing of data (CCPA/CPRA).

• Lodge a complaint with a supervisory authority (EU/UK GDPR).

Requests may be submitted at: [Insert Contact/Email/Portal].
We will respond within the timelines required by law (30–45 days).
5. Data Retention
We retain personal data only as long as necessary to fulfill the purposes outlined, comply with legal obligations, resolve disputes, and enforce agreements. Retention periods are reviewed regularly.
6. Security Measures
We implement appropriate technical, organizational, and administrative safeguards to protect personal data against unauthorized access, disclosure, alteration, or destruction.
7. Cookies and Tracking Technologies
We use cookies and similar technologies to:

• Ensure website functionality,

• Analyze usage trends,

• Personalize content and marketing (with consent where required).

You can manage cookie preferences via your browser settings or our cookie banner.
8. Cross-Border Data Transfers
If you access our services outside the U.S. or EU, your information may be processed in countries with different data protection laws. We use recognized legal mechanisms (e.g., SCCs, adequacy decisions) to safeguard such transfers.
9. Policy Updates
We may update this Privacy Policy to reflect changes in technology, law, or business operations. Updated versions will be posted with a new “Effective Date.”
10. Contact Us
If you have questions, concerns, or requests about this Privacy Policy or our data practices, please contact:
AI Transform Privacy Office
Email: privacy@aitransform.com


AI Transform – Diversity, Equity, Inclusion & Belonging (DEIB) Policy

Effective Date: January 1, 2025
At AI Transform, we believe diversity, equity, inclusion, and belonging (DEIB) are essential to building innovative technologies and a sustainable business. This policy reflects our commitments under UK Equality Act 2010 (as amended), EU Equal Treatment and Accessibility Directives, and U.S. federal and state civil rights and employment laws (including Title VII of the Civil Rights Act, ADA, CCPA/CPRA, and state-level DEI statutes).
1. Our Commitment

• Diversity: We actively seek representation across gender, ethnicity, age, disability, LGBTQ+, socio-economic background, and neurodiversity.

• Equity: We ensure fair treatment, access, and opportunity by addressing systemic barriers in recruitment, career development, and pay practices.

• Inclusion: We foster an environment where all employees, customers, and partners feel respected, valued, and able to contribute fully.

• Belonging: We cultivate a workplace culture where individuals can bring their authentic selves to work without fear of bias or exclusion.

2. Scope
This policy applies to:

• All employees, contractors, interns, and applicants.

• Customer and partner interactions through our platforms, services, and events.

• Vendors and suppliers, who are expected to align with our DEIB principles.

3. Legal & Regulatory Alignment
We comply with:

• United Kingdom: Equality Act 2010 and Public Sector Equality Duty.

• European Union: EU Charter of Fundamental Rights, Equal Treatment Directives, Accessibility Act (2025).

• United States: Title VII of the Civil Rights Act, Americans with Disabilities Act (ADA), Age Discrimination in Employment Act (ADEA), state-level DEI requirements, and evolving privacy protections.

4. Practical Actions

• Recruitment & Advancement: Fair, bias-reduced hiring practices with transparent criteria for promotions and pay.

• Accessibility: Digital and physical environments aligned with WCAG 2.2 AA standards and relevant accessibility regulations in the UK, EU, and US.

• Training: Annual DEIB training for all employees, with specialized programs for managers.

• Pay Equity Reviews: Regular audits to ensure equal pay for equal work across demographics.

• Employee Voice: Safe, confidential channels for raising DEIB concerns, with no retaliation tolerated.

5. Accountability & Governance

• Board Oversight: AI Transform’s Board reviews DEIB progress annually.

• Metrics: Key performance indicators include workforce diversity mix, pay equity scores, employee engagement surveys, and supplier diversity percentages.

• Transparency: AI Transform publishes a yearly DEIB Impact Report summarizing progress, gaps, and action plans.

6. Reporting & Escalation
Concerns related to discrimination, harassment, or exclusion can be reported via:
📧 ethics@aitransform.com
📍 Compliance Office, AI Transform
We commit to investigating all reports promptly and fairly, with actions taken in line with applicable laws.
7. Continuous Improvement
We recognize that DEIB is an ongoing journey. AI Transform will regularly review and update this policy to reflect evolving laws, societal expectations, and best practices in the UK, EU, and US.
Summary Statement
AI Transform is committed to building a workforce and culture that reflect the diverse communities we serve, ensure equity of opportunity, and foster inclusion and belonging. By embedding DEIB into our operations, we strengthen innovation, resilience, and sustainable growth.